Join the Alcuin Team!

Administrative Assistant


The Alcuin Institute for Catholic Culture—an educational ministry of the Diocese of Tulsa and Eastern Oklahoma—is searching for an experienced, reliable, and detailed-orientated Administrative Assistant. With a spirit of servant leadership, the Administrative Assistant assists the President in matters of correspondence, scheduling, event planning, and all other responsibilities as necessary to assist the Alcuin Institute in its ministry.

The Administrative Assistant operates, in many ways, as the means by which persons and entities communicate with the Alcuin Institute, and as such, must always conduct him or herself with charity, virtue, and in accordance with Church teaching.

Key Responsibilities

  • Articulate Catholic teaching with a commitment to its application in the job function
  • Plan and execute events and conferences
  • Schedule and arrange teaching occurrences
  • Act as a point of contact between the Alcuin Institute and Diocesan constituents
  • Manage relevant databases, files, and calendars
  • Work with Chancery departments as needed to complete assigned projects
  • Review and edit correspondences and promotional materials
  • Arrange and offer hospitality at events and to visitors
  • Adhere to the Chancery Personnel Handbook and all other Chancery policies
  • Execute all other duties as assigned

Key Skills & Attributes

  • Excellent communications skills
  • Provide excellent customer service with visitors, emails and phone conversations
  • Superb organization skills able to plan and execute complex events and meetings
  • An independent self-starter who is able to work well with colleagues and volunteers
  • Proficient in PC or Mac; including Microsoft Office Suite
  • Professional and friendly
  • A Catholic in good standing with the Catholic Church
  • A missionary disciple dedicated to the Proclamation of the Gospel
  • A servant-leader willing to serve others through fidelity and excellence

Learn More & Apply!

The Roman Catholic Diocese of Tulsa and Eastern Oklahoma proclaims in word and deed the saving message of Jesus Christ and His Church that all may know, love, and serve Him.
For inquiries, applications, and resumes, please contact Tim O'Brien at